Terms & Conditions

1. Introduction

• This document outlines the terms and conditions (the “Agreement”) that govern your participation in the Women in Tech SEO community (the “Community”).
• By joining and participating in the Community, you agree to be bound by these terms and conditions.

2. Definitions

• “Company” refers to Women In Tech SEO Ltd
• “Community” refers to the Women In Tech SEO Ltd Slack space, private Facebook group and any other in person or online spaces or platforms the Company chooses to use.
• “Member” refers to any individual who has been accepted into the Community.
• “Events” refer to meet-ups, webinars, and other gatherings organised by the Community.

3. Membership

• Eligibility: Membership is currently open to people of marginalised genders in the field of marketing and tech.
• Application: Prospective members must complete the application form and be approved by the Community administrators. Approval can take between 5-7 days.
• Responsibilities: Members must contribute to a positive environment and adhere to The WTS Way when engaging in any WTS community spaces.

4. Code of conduct (The WTS Way)

• Members must treat others with respect and refrain from harassment, discrimination, and disruptive behaviour.
• Any form of bullying, hate speech, or inappropriate conduct will not be tolerated.
• Violation of the code of conduct may result in action ranging from a verbal or written warning to termination of membership.
• Members must follow the Community rules of The WTS Way (below).

5. Events

5a. Registration and attendance

• Members must register for events through the official registration process, agree to our Event Terms and Conditions and provide accurate and truthful information.
• Attendance at events is subject to availability and on a first-come, first-served basis. The Company reserves the right to limit attendance to ensure a safe and enjoyable experience for all participants.
• By registering for an event, you agree you will be contacted by the Company with marketing materials associated with the event by email, post, text message and phone. If you consent to be contacted by our sponsors, you will also receive marketing materials from them.

5b. Conduct and behaviour

• Members are expected to behave in a manner that upholds the values and integrity of the Community and complies with The WTS Way. This includes, but is not limited to, treating all participants with respect, and refraining from any form of disruptive behavior. Any conduct that violates these standards may result in action, including but not limited to suspension or termination of membership, at the sole discretion of the Company.
• The Company reserves the right to remove any participant from an event if their behaviour is deemed inappropriate or disruptive.
• We accept no liability for the damage or loss to personal effects brought to an Event.

5c. Photography and recordings

• By attending an event, photographs and videos may be taken by the Community for promotional and archival purposes. You will be required to consent to permit photos and videos being taken of you when booking events. If you want to withdraw your consent it shall be your responsibility to inform the event organiser at any event you attend. You can withdraw your consent from being included in photos and videos at any time. However, this will only prevent the use of your photo and/or video from being used in future promotional material.
• Members are encouraged to obtain consent when filming or posting photographs, videos, or recordings of other attendees during Events. If you do not obtain consent, you will be in breach of privacy legislation.

5d. Health and safety

• Members must comply with all health and safety regulations and guidelines displayed at the event venue or which the Company may provide to you when you book an event and when participating with the Community.

5e. Event cancellation or changes

• Due to strict limitations on the size of our events, there are NO REFUNDS and ALL PAYMENTS ARE FINAL.
• The Company reserves the right to cancel or make changes to events, including changes to the schedule, speakers, and venue. Members will be notified of any significant changes in a timely manner.
• The Company is not liable for any costs or expenses incurred by members due to event cancellations or changes.
• You have the right to gift or sell a ticket for equal or lesser value than the original purchase so long as adequate notice (minimum of 4 weeks) is provided to us with registration details of the new attendee. These details include full name, job title, company, email address and any further information we request.

5f. Third-party events

• When attending events organised by third parties but promoted through the Community, members must comply with the terms and conditions set forth by the third-party organisers. The Company shall not be responsible for, nor liable for, any issues, damages, or losses arising from such events. Members acknowledge that participation in these events is at their own risk, and any disputes or concerns must be addressed directly with the third-party organisers
• The Company shall not be responsible for any issues, disputes, damages, or losses arising from attendance at third-party events that it does not organise. Members attend such events at their own risk, and any concerns or disputes must be resolved directly with the third-party organisers.

6. Use of Slack channel

6a. Access and security

• Members are responsible for maintaining the confidentiality of their login credentials and are prohibited from sharing their account information with others.
• Unauthorised access to the Community’s online platforms is strictly prohibited. Members must promptly notify the Company if they suspect any unauthorised use of their account.
• It is your responsibility to read and comply with Slack’s terms and conditions.

6b. Content

• Members must ensure that they have permission to share any content that they post on the Community’s online platforms and that it is lawful, respectful, and does not infringe on the rights of others. This includes, but is not limited to, text, images, videos, and links.
• You (or your licensors, as appropriate) retain ownership of your shared content and all intellectual property rights subsisting therein. By creating or uploading content for the Company to use, you grant the Company an unconditional, non-exclusive, fully transferable, royalty-free, perpetual, worldwide licence to use, store, archive, syndicate, publish, transmit, adapt, edit, reproduce, distribute, prepare derivative works from, display, perform and sub-licence your content for promotional and educational purposes.
• Prohibited content includes, but is not limited to, defamatory, obscene, abusive, threatening, or otherwise objectionable material.
• The Company may use shared content outside of the Community for promotional and educational purposes with proper attribution and consent. However, the Company will never share anything that is posted within Slack.

6c. Intellectual property

• Members must respect the intellectual property rights of others. This includes not sharing content that they do not have permission to use. By sharing content in the Community and/or for the Company you hereby confirm that you have the requisite ownership and/or licensing rights to do so. In the event of a dispute over ownership you hereby agree to indemnify and hold harmless the Company our affiliates, and our respective officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses, including without limitation reasonable legal fees, arising out of or in any way connected with an infringement of anyone’s intellectual property rights.
• Any content created by the Company or the Community and shared on the online platforms is owned by the Company or the respective Community Member and consent must be sought if you wish to share and/or use the content in any way whatsoever.
• You are not permitted to take screenshots of any content in Community platforms and channels and you are prohibited from using or sharing any personal data or information shared by anyone in the Community.

6d. Prohibited activities

• Members are prohibited from engaging in any activities that could harm the Company’s online platforms or interfere with other members’ use and enjoyment of these platforms. This includes, but is not limited to, hacking, distributing malware, engaging in spamming activities, unauthorised access or use of other members' accounts or data, and any actions that may compromise the security or functionality of the platforms or the Community. Any such activities may result in immediate suspension or termination of membership and may subject the offending member to legal action and liability for any damages incurred by the Community or its members
• Members must not use the online platforms or the Community for commercial purposes or solicitations without the Company’s explicit written consent. This includes, but is not limited to, advertising, promoting, or selling products or services, fundraising, or recruiting for commercial ventures. Unauthorised commercial use of the Company’s or Community’s platforms may result in remedial action, including suspension or termination of membership, and the member may be held liable for any damages or losses incurred by the Company or other members as a result of such activities. Additionally, the Company reserves the right to pursue legal remedies for any unauthorised commercial use of its platforms.

6e. Moderation and enforcement

• The Community reserves the right to monitor content posted on its online platforms and to remove any content that violates these terms or is otherwise deemed inappropriate.
• Violations of these terms may result in actions, including temporary suspension or permanent termination of access to the online platforms.

6f. Privacy and Confidentiality

• Members must respect the privacy of others. Sharing personal information about other members without their consent is strictly prohibited.
• The Company will handle members’ personal data in accordance with its Privacy Policy.
• Members of the Community agree to keep all confidential information disclosed within the Community strictly confidential. Confidential information includes, but is not limited to, proprietary business information, trade secrets, and personal information of other members. Members shall not disclose, directly or indirectly, any confidential information to any third party without prior written consent from the disclosing party. This obligation of confidentiality shall survive the termination of membership in the Community.

7. Changes to terms and conditions

• The Community reserves the right to amend these terms at any time.
• Members will be notified of significant changes via email or through the Community’s online platforms.
• Continued participation in the Community after changes have been made constitutes acceptance of the new terms.

8. Termination of membership

• Members may terminate their membership at any time by notifying the Community administrators.
• The Company reserves the right to terminate membership for violations or breaches of these terms or The WTS Way.
• If the Company terminates your access to the WTS Community platforms or spaces the following shall apply:
  • You will no longer be able to access the Community, platforms, events and any other areas, documents, files that are accessible to you as a Member.
  • The Company reserves the right to remove you from any content that you have been included in as a member which includes, but is not limited to, any authored or featured pieces on the Company’s website, interviews and profiles.
• If you terminate your membership and wish to be excluded from WTS content, please specify in writing which content you want removed.

9. Other Important Terms

• The Company may transfer (assign) its obligations and rights under these Terms and Conditions to a third party (this may happen, for example, if we sell our business). If this occurs, you will be informed in writing. Your rights under these Terms and Conditions will not be affected and the Company’s obligations will be transferred to the third party who will remain bound by them.
• You may not transfer (assign) your obligations and rights under these Terms and Conditions without Our express written permission.
• If any of the provisions of these Terms and Conditions are found to be unlawful, invalid or otherwise unenforceable by any court or other authority, that / those provision(s) shall be deemed severed from the remainder of these Terms and Conditions and the remainder shall be valid and enforceable.
• No failure or delay by the Company in exercising any of its rights under these Terms and Conditions means that we have waived that right, and no waiver by the Company of a breach of any provision of these Terms and Conditions means that the Company will waive any subsequent breach of the same or any other provision.
• You are not permitted to use the Women in Tech SEO name, logo, branding, trademarks, or any other identifying marks without prior written consent from Women in Tech SEO. This includes, but is not limited to, using these elements in any capacity such as marketing, promotion, social media, publications or on your website.

10. Law & Jurisdiction

These Terms and Conditions and the relationship between you and the Company (whether contractual or otherwise) shall be governed by, and construed in accordance with the law of England & Wales and shall be subject to the jurisdiction of the courts of England.

Our T&Cs were last updated on August 27, 2024